What we need
GO TRI a product of the British Triathlon Federation, whose members are the Home Nation’s Associations of Triathlon England, Triathlon Scotland and Welsh Triathlon.
GO TRI will be a “controller” of the personal information that you provide to us [in this form/through this website], unless otherwise stated.
Members’ personal data:
When you register you or your child to the GO TRI community or sign up to any GO TRI activity on the GO TRI website, we will ask you for the following personal information:
To become a member of the GO TRI community:
Please note: when linking a child's account to a parent account, the same email address and password must be used but the personal details must be specific to each individuals account.
To sign up to GO TRI activity on the GO TRI website:
We may also process information such as the IP address and user agent you are using to access the website.
Why we need your personal information – contractual purposes
We need to collect our GO TRI community members’ personal information so that we can manage your registration. We will use this personal information to:
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to offer the above GO TRI services and benefits.
Why we need your personal information – legitimate purposes
We also process our members’ personal information in pursuit of our legitimate interests to:
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on firstname.lastname@example.org If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member.
Why we need your personal information – legal obligations
We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with our obligations under:
Other uses of your personal information
We may ask you if we can process your personal information for additional purposes. Where we do so, we will provide you with an additional privacy notice with information on how we will use your information for these additional purposes.
Who we share your personal information with
If your personal information is included in any images or videos taken by us at our competitions and events, we may share this with British Triathlon and Sport England for promotional and/or journalistic purposes.
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Health & Safety Executive, Disclosure & Barring Service, and UK Police for the purposes of safeguarding children.
We may also share personal information with our professional and legal advisors for the purposes of taking advice.
In the event that we do share personal information with external third parties, we will only share such personal information strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.
How long we keep your personal information
We will only keep your personal information for as long as necessary to provide you with GO TRI services. Unless you ask us not to, we will review and possibly delete your personal information where you have not participated in GO TRI for six years.
We will keep certain personal information of members for longer in order to confirm your identity, when you were a member of GO TRI and for how long. We need to do this to comply with the Companies Act 2006, which requires us to keep a register of members or in the event of a claim against British Triathlon.
Transferral of personal data outside the European Union
Your personal data may be transferred outside of the EU when using third party services such as MailChimp which we use to help with club communications.
Whenever your data is transferred outside the EU we will make sure the organisation receiving the personal data has provided adequate safeguards
Your rights in relation to your personal information are:
you have a right to request access to the personal information that we hold about you by making a “subject access request”;
if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;
you have a right to request that we restrict the processing of your personal information for specific purposes; and
if you wish us to delete your personal information, you may request that we do so.
Any requests received by British Triathlon on behalf of GO TRI will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk